Choosing the right multifunction printer for your organizational requirements doesn't have to be complicated. Get started by asking the right questions.
Multifunction or All-in-One?
Many people use the terms multifunction printer and all-in-one printer interchangeably, but there's a big difference between the two devices. All-in-one printers may share the same basic capabilities as a multifunction printer, but there the similarities cease. A multifunction printer can truly multitask; if one feature is in use, users can still access the others. An all-in-one device can only handle one of the four basic functions (copy, print, scan or fax) at once. For busy workgroups, only a true multifunction printer can prevent workflow bottlenecks.
Color or Monochrome?
The price difference between color and monochrome printers isn't as wide as it used to be. If you're certain you won't have a need for color, monochrome may be adequate. Bear in mind, however, that research makes a good case for a color multifunction printer:
Adding some color to invoices results in 30% faster payment times.
Color makes it easier for customers to find essential contact information.
Customer facing materials printed in color have a much higher chance of being noticed and read.
Employees respond more positively to training and other materials when color is a part of the mix.
How Easy Is It to Launch?
Out-of-the-box functionality is an important component to consider. The same goes for daily operation. Look for a multifunction printer with an intuitive touch-screen interface, easy-to-access online support, and fast set-up and training time. A multifunction printer that's too difficult to operate will just end up being used as another basic copier.
Does it Include Document Management Capabilities?
The right multifunction printer can provide powerful document management capabilities to improve your workflows, decrease your company's dependence on paper, and enhance document security.
It's easy to see how a multifunction printer can help your business succeed, and we've barely scratched the surface. Get in touch with us at Elite Technology to learn more today!