The Dos and Don'ts of Multifunction Printer Maintenance

It's easy to ignore your office equipment when it's working well. When your printer, scanner, fax machine, and copier are all in good working order, it's almost like they're not there—you just print, and you're on your way. But nothing is more disruptive than a broken down multifunction printer—it's then that everyone notices those machines that quietly work in the corner.

Ironically, the thing that can help you avoid that breakdown is noticing your devices while they're functioning. In other words, regular maintenance, upkeep, cleaning, and repairs can ensure that you don't suffer through frustrating and expensive downtime.

How to Keep Your Office Equipment in Good Condition

There are some dos and don'ts when it comes to office equipment maintenance. Some business professionals inadvertently hurt their devices' useful lifespan by repairing or cleaning them incorrectly. Here's what you should do—and what you should avoid—if you want to maximize your device uptime.

Do This

  • Clean your machine regularly, giving special attention to any areas that get dusty or grimy. You can look in your device manual for specific cleaning instructions.
  • Get regular maintenance done on your machine and repair any malfunctioning parts right away.
  • Keep your multifunction printer far enough away from walls and cubical dividers to let it "breathe"—these machines produce heat and need proper ventilation.

Don't Do This

  • Avoid cleaners that are abrasive, and take special care when cleaning the glass of a flatbed scanner. Never use paper towels or toilet paper to clean the glass of a flatbed scanner.
  • Don't ignore any warning signs that your printer is in need of maintenance. Unknown error messages, constant paper jams, and other issues are all indications that it's time to get your machine serviced.

For more information about office equipment, contact us.