Are you still receiving and sending paper invoices? In today's fast-paced world, business at the speed of paper is no longer an option. Using a business-grade copier to scan your paper invoices into a document management system can save your employees countless hours, which in turn saves you money. Here's why you should switch to digitizing your invoices with scanning.
1. Automated Form Input
When you use modern scanning technology, you can take advantage of optical character recognition (OCR) that extracts the words on a page. OCR can input data such as vendor name, date, amount due, and more directly into your document management system or forms. This lightens the burden on your staff and makes your job easier.
2. Simplified Accounts Payable
When you digitize and automate your accounts payable, you're able to send out payments faster and more efficiently. With the right software and scanning practices, you'll be well on your way to streamlined workflows and processes that make your business more productive.
3. Easy Filing
Stop searching through filing cabinets for the information you need—instead, digitize and find everything with a few strokes of a keyboard. Document management and the right copier can make your business information available at all times, right at your fingertips, no matter where you're working. Since many employees work away from the central office these days with the help of the internet, digital documents are a must to maintain productivity.
The right copier can make scanning a breeze, giving you the option to digitize invoices as they come into your business. Digitized invoices will make your business more productive, saving you money in the long run. If you'd like to learn more about finding the right copier for your company, contact us today.